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Cityspan

All Oakland Fund for Children and Youth (OFCY) grantees are required to use the Cityspan online database system to report participant and service data and submit quarterly progress reports including invoices. The data collected will be used for the purposes of evaluating program and fund performance. 

 

Cityspan Trainings

OFCY is offering monthly Cityspan trainings available on the last Thursday of most months. All trainings will be from 10am-11:30am and will take place in Computer Lab A on the second floor of 150 Frank Ogawa Plaza.

 

The trainings will focus on Service Management including creating participants, enrollment, and entering attendance in activities. Contract Management tabs Scope of Work and Progress Reports will be covered briefly. If an attendee needs Contract Management training, they should contact OFCY Program Analyst Scott Kim (sskim@oaklandnet.com) and plan to stay after the main training.

 

Who should attend? Any staff working with Cityspan who has not gone through training OR need a refresher course.

  

Please register here. 

 

Logging in

You can log-in at https://ofcy.cityspan.com/index.asp.

 

If you do not know your user name and password, please contact your supervisor or call the Cityspan Helpdesk: 866.469.6884 (toll free) Monday - Friday, 8AM-5PM, PST.

 

Cityspan User Manual 

Click here for the OFCY Cityspan User Manual

 

Cityspan Guidance for Comprehensive Afterschool Programs

In FY19-20, OFCY has set up a general Master Sign-In activity to track program attendance for the Comprehensive Afterschool Programs. This new group activity should simplify the data entry and reporting for afterschool programs and allow you to track the full day participation through one activity rather than having to create multiple activities for the day's programming. Please see the Master Sign-In Group Activity Guidance for how to create, setup and report attendance on these activities. Feel free to contact Scott at sskim@oaklandca.gov with any questions.

OUSD Schools

In addition to using Master Sign-in Group Activity as instructed by OFCY, OUSD has additional requirements for creating activities that are differentiated by OUSD/21 CCLC activity categories. For any non-Master Sign-In activities created per OUSD guidance, you should zero out all OFCY projection fields: Number of Sessions by quarter, Average Session Participant, Average Length of Session. Please direct any questions to OUSD After School Programs Office regarding OUSD guidance. 

 

Charter Schools

You should only use the Master Sign-in Group Activity to project and report participation to OFCY.

 

Cityspan Overview Webinar 8.2.2018

To view the webinar in full screen mode, click here and then click the full screen icon on the video. 

If you still have questions regarding using Cityspan, please contact the Cityspan Helpdesk: 866.469.6884 (toll free) Monday - Friday, 8AM-5PM, PST.