Cityspan

All Oakland Fund for Children and Youth (OFCY) grantees are required to use the Cityspan online database system to report participant and service data and submit quarterly progress reports including invoices. The data collected will be used for the purposes of evaluating program and fund performance. 

  

Cityspan Trainings via Zoom

The general monthly trainings will focus on Service Management including creating participants, enrollment, and entering attendance in activities. Contract Management tabs Scope of Work and Progress Reports will be covered briefly. This general overview training is good for people new to Cityspan. All trainings will be held via Zoom. A zoom link will be emailed out to registrants one day prior to the training. 

  

Please click here to see all training dates and registration. 

 

Logging in

You can log-in at https://ofcy.cityspan.com/index.asp.

 

If you do not know your user name and password, please contact your supervisor or call the Cityspan Helpdesk: 866.469.6884 (toll free) Monday - Friday, 8AM-5PM, PST.

 

Cityspan User Manual 

Click here for the OFCY Cityspan User Manual. 

 

Cityspan Guidance for Comprehensive Afterschool Programs

In FY19-20, OFCY has set up a general Master Sign-In activity to track program attendance for the Comprehensive Afterschool Programs. This new group activity should simplify the data entry and reporting for afterschool programs and allow you to track the full day participation through one activity rather than having to create multiple activities for the day's programming. Please see the Master Sign-In Group Activity Guidance for how to create, setup and report attendance on these activities. Feel free to contact Scott at sskim@oaklandca.gov with any questions.

 

OUSD Schools

In addition to using Master Sign-in Group Activity as instructed by OFCY, OUSD has additional requirements for creating activities that are differentiated by OUSD/21 CCLC activity categories. For any non-Master Sign-In activities created per OUSD guidance, you should zero out all OFCY projection fields: Number of Sessions by quarter, Average Session Participant, Average Length of Session. Please direct any questions to OUSD After School Programs Office regarding OUSD guidance. 

 

Charter Schools

You should only use the Master Sign-in Group Activity to project and report participation to OFCY.

 

Cityspan Overview Webinar 8.2.2018

To view the webinar in full screen mode, click here and then click the full screen icon on the video. 

If you still have questions regarding using Cityspan, please contact the Cityspan Helpdesk: 866.469.6884 (toll free) Monday - Friday, 8AM-5PM, PST.