OFCY 2016-2019 Requests for Proposals


Announcements and Updates

The 2016-2019 Request for Proposals (RFP) deadline ended Thursday, January 14, 2016 at 5pm. No more proposals are being accepted. Oakland Fund for Children and Youth (OFCY) would like to thank all grantees for their submissions!


OFCY released the 2016-2019 Request for Proposals (RFP) on 11.13.2015. Since the release, the following revisions and information have been posted on this webpage. 


Download the Revised RFPs Here

OFCY FY2016-2019 Request for Proposals All Strategies excluding School Based After School (revised 11.20.2015)

Appendix C: Letter of Agreement General Template (Word document)


OFCY FY2016-2019 Request for Proposals for School Based After School (revised 11.20.2015)

Appendix C: Letter of Agreement General Template (Word document)
Appendix D: Letter of Agreement Template for School Based After School (Word document)

 

Revised RFP Requirement for Submission of Audited Financial Statements for Single Agency and Collaborative Applicants (11.25.2015)

If your agency is in the process of obtaining your audited financial statements, but the audit and financial statements will not be complete before the grant deadline, you will be able to submit proof of a contract with a Certified Public Accountant as part of your application submission. In the Uploads section of the proposal, provide a copy of your contract or engagement letter with a CPA as proof that an audit of your agency will conducted, and include the expected date of completion as part of proof. All audited financial statements must be completed and delivered to OFCY by March 30, 2016 (both hard copy and electronic copy via email).

 

Bidders' Conferences Attendees and Q&A

Bidders' Conference Questions and Answers 

Contract Compliance Questions and Answers from Bidders' Conference 

Please click on the Bidders Conference below for a list of attendees. 

 

General Technical Assistance by Email Only

General Technical Assistance (TA) by e-mail begins Monday November 16, 2015, EXCEPT no TA during the Thanksgiving holiday (November 26 & November 27) and Winter holiday (December 21, 2015 through January 1, 2016). TA ends the week before proposal deadline, on Thursday, January 7, 2016 at 5:00 p.m. E-mail TA questions to Scott Kim, sskim@oaklandnet.com.


This assistance answers questions about eligibility, funding parameters and required information and documents for online submission, including Activities and Budget. There will be no TA regarding program design. This TA is provided by email only. All questions received and responses will be publicly posted to the OFCY website. No phone or in-person technical assistance will be provided.

 

Important Dates

Item

Date

Request for Proposals (RFP) Released

November 13, 2015

General Technical Assistance by E-mail Available

November 16 to January 7, 2016. No TA questions will be reviewed 11/26 and 11/27, and 12/21/15 – 1/1/16

Full Online Application Open

November 20, 2015. The full online application will be available on CitySpan one week after RFP release date.

Online Training Sessions

December 3, 4, 8, 9: 10am-12pm

General Technical Assistance by E-mail Ends

January 7, 2016, 5:00p.m.

Online Proposals Due

January 13, 2016 BEFORE 5:00 p.m. through Cityspan

Hard Copy Proposals Due

January 14, 2016 BEFORE 5:00 p.m.

List of Programs Recommended for Funding Emailed to Applicants

March-April 2016  (Exact Date: TBA)

Written Appeals from Applicants Due

April 2016 (Exact Date: TBA)

City Council Approves Funding

May/June 2016

Grant Contracting Begins

June 2016

Program Year Begins

July 1, 2016

 

Strategic Investment Plan

The OFCY 2016-2019 Strategic Investment Plan provides the framework to guide the annual allocation of OFCY funds and development of the OFCY 2016-2019 RFP. Please click here to read and download a copy of the Strategic Investment Plan for 2016-2019.

 

Revision Summary - All Strategies excluding School Based After School RFP

1. Table of Contents - Corrected funding strategies subtitle to state for FY2016-2019
2. Page 12 - corrected hard copy submission date to January 14
3. Page 42 - corrected to state that E-2 documentation should be sent to Vivian Inman, and that the due date is for submission by 1/21/2016. "Submit documentation for preference points no more than 4 days after the proposal due date (1/21/2016) directly to the City of Oakland, Contracts and Compliance Division by emailing Vivian Inman at vinman@oaklandnet.com."


Revision Summary - School Based After School RFP

1. Page 10 - corrected hard copy submission date to state January 14
2. Page 34 - corrected to state that E-2 documentation should be sent to Vivian Inman, and that the due date is for submission by 1/21/2016. "Submit documentation for preference points no more than 4 days after the proposal due date (1/21/2016) directly to the City of Oakland, Contracts and Compliance Division by emailing Vivian Inman at vinman@oaklandnet.com."

 

Contract Compliance - Required Schedules and Additional Preference Points

The following forms are required at submission. Electronic copies of all schedules can be found here.

*Schedule E - Project Consultant Team

*Schedule O - Campaign Contribution Limits


Submit Schedule E and O before 5:00 pm January 13, 2016 proposal due date to the City of Oakland, Contracts and Compliance Division by emailing Compliance Officer Vivian Inman at vinman@oaklandnet.com. Include "OFCY RFP" in the email subject line when submitting required forms, and clearly state your Agency Name and Program Name in the email and the forms.


Preference Points

While not a requirement, applicants may receive preference points from the City of Oakland, Contract Compliance Division by receiving certification as a Local, Small and VerySmall Local Business Enterprise (L/S/VSLBE). For more information on the L/S/VSLBE program, click here. For quick reference to how Preference Points are awarded, click here.

 

Additional Preference Points may be earned for having an Oakland resident workforce. Applicants seeking additional preference points for having an Oakland resident workforce must submit a completed Schedule E-2 ("Oakland Workforce Verification Form. A copy of Schedule E-2 can be found here.


Submit documentation for preference points no more than 4 days after the proposal due date (1/21/2016) directly to the City of Oakland, Contracts and Compliance by emailing Vivian Inman at vinman@oaklandnet.com. Include "OFCY RFP" in the email subject line when submitting required forms and attachments for consideration of preference points from the Contract Compliance Division, and clearly state your Agency Name and Program Name in the email and the forms.